Blog. Functionalities

A momentous change!

For some reason, not all Dew-X users shared the creators’ enthusiasm for the available icons (processes, namespaces, kanban boards, archives, calendars). To be fair, the enthusiasm of some creators also left much to be desired 🙂 Something had to be done about it, and we did.

15.04.2025Functionalities

Tight in the mobile

When the world got to know the first version of Dew-X in 2022, it was only and as much a system for managing the flow of documents and matters. There was one module then. It was easy to fit everything into the mobile application menu at the bottom of the screen.

02.04.2025Functionalities

Straight vs. Round

Dew-X users have divided into two opposing camps: Straight and Round. And it’s not about the structure of their bodies. Originally, all interface elements had straight angles. And this was a bone of contention because some people preferred rounded corners.

30.01.2025Functionalities

2FA two-factor authentication

At Dew-X, we decided that the user has the right to use additional security – 2FA two-factor authentication. We decided to use two methods, i.e. a code created by a third-party application installed on the mobile device and a pre-generated key to be stored in a safe place. You can use Google Authenticator, Microsoft Authenticator or another type of Authenticator as the application for generating codes on your smartphone (or tablet).

14.01.2025Functionalities

Project management

Kanban is a Japanese method of controlling production processes that is now widely used in project management. Now you can use this methodology to manage your projects in Dew-X

09.12.2024Functionalities

Who is on debit and who has credit?

The Debit/Credit plugin is another of the plugins that you can place on forms. Allows tabular presentation of financial transactions recorded in accounting accounts.

14.11.2024Functionalities

Finally, you can take a vacation

What to do when someone, for example, goes on vacation? In such a case, the duties of one of the users in the system can be taken over by someone else, in which case a new option, Substitutions, should be used. Substitutions in processes can be set only by the administrator of a given organization, who will find this function in the vertical menu.

16.10.2024Functionalities

It matters who starts

Starting processes, or more precisely process instances, could be done by any member of the Organization. Generally this makes sense, but as practice has shown, not always. This is because there are situations in which we do not want this to happen.

11.09.2024Functionalities

Peeping isn’t a bad thing :)

The possibility to preview documents added to the process on a step-by-step basis was one of the most awaited features by users. Until now, only the main document, such as an invoice or a letter in the mailroom process, was visible in the interface, while the others could be viewed only after they were downloaded to a computer disk or phone.

30.08.2024Functionalities

Admin, help!

We sometimes get questions from users that we either don’t know the answer to or can’t answer. In such cases, we direct this person to Admin. And here comes the hard part – because it happens that this user does not know who is the owner or administrator in the organization.

26.06.2024Functionalities

New kids in the family

From now on, the Dew-X family of free plugins/extensions has expanded to include three new ones: Button, VAT and Gross, and Math Operation.

12.03.2024Functionalities

Data preview

We have added functionality so that when you click the “Data” button, all the data will be displayed in an additional window that can be moved around the screen or enlarged to its full width and fill out the form at the same time.

05.03.2024Functionalities

Easy of Use

Such a high rating and badge that we can use is a great summary of 2023. We are particularly pleased that Dew-X is perceived as easy of use

25.01.2024Functionalities

Namespace – what it is and how to use them

Namespaces are entities that bind data, processes and documents, but do not have workflow mechanisms of their own

12.01.2024Functionalities

Friendly links

Some hyperlinks are very long and say nothing about the target. For this reason, in addition to the link field (where only the target address is visible), we have added a plug-in that allows you to place links with an editable label on forms.

04.12.2023Functionalities

Most important information without going into details

When creating or modifying a process definition you should specify from 1 to 3 variables (“Highlighted fields” option) that are worth showing on the tab of a given process instance.

22.09.2023Functionalities

A few clicks less!

When we send a task to ourselves, we no longer have to go to it from the dashboard. The form will be displayed automatically.

05.09.2023Functionalities

There is also something for administrators

With the increase in the number of functionalities available to administrators from the instance level, it was advisable to concentrate them under one button. This makes the navigation bar more transparent and clearly separates user-available and administrative functions.

10.08.2023Functionalities

Searching by users

The advanced search engine allowed searching for process instances using many parameters. However, there was a need to searching also by user.

18.07.2023Functionalities

Deleting tasks

Can all users delete tasks (process instances)? No. Only administrators (Admin role) and the owner (Owner) of a given Organization can delete any tasks (process instances).

23.05.2023Functionalities

Some deserve another chance

When we complete our assigned tasks sometimes does not depend on us alone, e.g. we are waiting for some external data or suitable weather, or the issue is postponed by external institutions, etc. If when creating or editing a process definition we take these or other cases into account, we can use the “Retry” functionality.

27.04.2023Functionalities

Escalations

If there is a reason to inform other people in the organization about the non-completion of a task, use the “Escalate to” option. Timecops (that’s what we call them) can only be people belonging to the organization, both with “inside” and “outside” status.

20.04.2023Functionalities

Mobile application

Nowadays, it is hard to imagine that you can do without mobile devices, especially a phone.In the older workflow systems, mobile applications were not used. At first they were not there yet, and then it seemed that this area was reserved for desktop work. With Dew-X it’s different.

17.03.2023Functionalities

CC (Carbon Copy)

There is sometimes a need for a user who is not involved in the flow of a given case to have the opportunity to familiarize himself with it. That’s what the CC functionality is for. It can be either a person who will not participate in this instance of the process at all, or a person who will be added to it in later stage.

07.03.2023Functionalities

Tables everywhere

Global tables are a special type of tables. They allow you to create templates of many different tables, which can then be used repeatedly both in a given process and in various other processes. A great advantage of this type of tables is their “wandering” nature – adding the same table on the next steps of a given process allows different participants of the process to fill in the same table. Furthermore, a given table can also be added at a specific activity in a non-editable form to present the data collected in the course of the process.

06.02.2023Functionalities

EN/PL

We planned the release of the EN version for the last quarter of this year and that’s what we did 🙂 From now on, when creating a new account, you can choose English or Polish. If you are already a user of the application, you can change the language at any time in the menu on the left, under the initials or the avatar, using the “Account settings” option.

04.11.2022Functionalities

Dictionaries

List of cars, employees, customers, We agree that it is worth being able to include such lists on forms in the document and case workflow processes. Of course, and earlier it was possible using the “Selection list” plugin, which allows you to add a field containing a defined list, from which the user, when filling in the form, selects a value. In many cases, this functionality was sufficient.

03.10.2022Functionalities

API

Many people ask us if Dew-X can be integrated with other systems. The answer is: YES. Simple integrations can be done with Authorization tokens and Webhooks. The more complex ones, e.g. with financial and accounting systems, mobile applications or CRMs, are possible with the use of API.

20.07.2022Functionalities

Webhooks and Authorization tokens

Authorization tokens – you can perform actions in Dew-X from external systems and Webhooks that allow you to invoke actions initiated by Dew-X on external systems.

14.07.2022Functionalities

Public and private organizations

Organizations can now be Public or Private. Private ones cannot be searched, so to join them you must receive an invitation from their member. The decision whether an organization will be public or private is made at the stage of its creation or subsequent edition.

13.07.2022Functionalities

Ending an instance during a process

We have implemented a change that allows for the selected activity or activities to predict the possibility of early termination of the process instance by the user

31.05.2022Functionalities

Default user

The functionality that allows you to indicate, when creating or editing a process, who is to be the default user of a selected activity.

30.05.2022Functionalities

Reports

The possibility of reporting is an important functionality of workflow systems – first of all, it allows you to analyze the data that is collected during the flow. In systems that must be universal and in which users create processes themselves and modify them many times, coming up with reporting mechanisms is a real challenge.

12.05.2022Functionalities

File archive in Dew-X

File archive, also known as Document Management System (DMS) or Electronic Document Management (EDM), is most often used to manage contracts, e.g. with customers, suppliers or employees, invoices, protocols, HR documents, call recordings, technical documentation etc.

30.03.2022Functionalities

Roles in the system

Permissions are very important issue. Security considerations are obvious, but being aware of permissions also opens up organizational possibilities. Let’s start by describing the roles that appear in Dew-X.

10.03.2022Functionalities

How much is 100 MB?

Many processes are not accompanied by documents. Such processes weigh little. 100 MB can therefore be enough for years.

10.03.2022Functionalities

Where documents and processes are stored

For Dew-X, we chose Google Cloud Region Warsaw.The first technology hub in Central and Eastern Europe for a global provider of public clouds, which was created thanks to the cooperation of Google and the National Cloud.

01.03.2022Functionalities

Manual

Instructions for using the Dew-X system can be found in section Knowledge Base available from the main menu of the website

14.02.2022Functionalities

Workflow

BPM

Document Workflow

Process Management

Business Processes

Process Optimization

BPMS

DMS

Document Archive

Document Management

Project Management

PM

Kanban

Task Management

Digital Transformation

Low-code

No-code