There are currently twenty-four roles, so it would be worth knowing which ones we have been assigned 🙂 From now on, you can check it in the user menu (under your avatar) by selecting “My roles”.

The first version of the Dew-X system featured two roles: Owner and Admin. Naturally, there were also regular members within the Organization. In 2026, we decided to completely overhaul this area, expanding the number of roles to twenty-four.

We have introduced an option to reduce the width of certain form elements. You can set their width to 17%, 33%, 50%, 66%, or 83%, or keep the default value of 100%.

Not all form fields need to be visible from the start. In some cases, it makes sense to show additional fields only after a user selects a specific option or enters a particular value in another field.

Namespaces with filter in Dew-X is a plugin that allows you to limit the visible records to those that meet defined criteria. Filters are configured by an administrator in the process definition. As a result, users can only see records that match the configured filter on the form and do not have access to other data stored in the namespace.

Dew-X is ready to cooperate with KSeF on the target version of this solution! The integration of Dew-X with KSeF for cost invoices is available in every version of the software, both Pro Bono and PRO business.

Sales funnel in the form of a Kanban board, with columns corresponding to stages of the sales process. A great way to visualize sales opportunities.

CRM (Customer Relationship Management) is used to manage customer relationships – it facilitates communication, supports sales, and makes service simpler and faster. It is now available as a module in Dew-X.

The Time tracking module is now available as an additional paid service in Dew-X. To familiarize yourself with the capabilities of the module, you can run a free trial for 14 days or contact us for a quote.

Bookmarks shorten this path. With one click you will go to a specific Kanban board, process, or file directory. You will then be automatically switched to the appropriate organization, and moved to a specific location.

Often Dew-X users ask us how it differs from its competitors. It is quite awkward for us to give an answer because, for obvious reasons, it might not be objective. Therefore… We asked Perplexity to perform the task of comparing Dew-X to global competitor solutions. The comparison was made from the point of view of the value obtained by the client.

For some reason, not all Dew-X users shared the creators’ enthusiasm for the available icons (processes, namespaces, kanban boards, archives, calendars). To be fair, the enthusiasm of some creators also left much to be desired 🙂 Something had to be done about it, and we did.

When the world got to know the first version of Dew-X in 2022, it was only and as much a system for managing the flow of documents and matters. There was one module then. It was easy to fit everything into the mobile application menu at the bottom of the screen.

Dew-X users have divided into two opposing camps: Straight and Round. And it’s not about the structure of their bodies. Originally, all interface elements had straight angles. And this was a bone of contention because some people preferred rounded corners.

At Dew-X, we decided that the user has the right to use additional security – 2FA two-factor authentication. We decided to use two methods, i.e. a code created by a third-party application installed on the mobile device and a pre-generated key to be stored in a safe place. You can use Google Authenticator, Microsoft Authenticator or another type of Authenticator as the application for generating codes on your smartphone (or tablet).

Kanban is a Japanese method of controlling production processes that is now widely used in project management. Now you can use this methodology to manage your projects in Dew-X

The Debit/Credit plugin is another of the plugins that you can place on forms. Allows tabular presentation of financial transactions recorded in accounting accounts.

What to do when someone, for example, goes on vacation? In such a case, the duties of one of the users in the system can be taken over by someone else, in which case a new option, Substitutions, should be used. Substitutions in processes can be set only by the administrator of a given organization, who will find this function in the vertical menu.

Starting processes, or more precisely process instances, could be done by any member of the Organization. Generally this makes sense, but as practice has shown, not always. This is because there are situations in which we do not want this to happen.

The possibility to preview documents added to the process on a step-by-step basis was one of the most awaited features by users. Until now, only the main document, such as an invoice or a letter in the mailroom process, was visible in the interface, while the others could be viewed only after they were downloaded to a computer disk or phone.

We sometimes get questions from users that we either don’t know the answer to or can’t answer. In such cases, we direct this person to Admin. And here comes the hard part – because it happens that this user does not know who is the owner or administrator in the organization.

From now on, the Dew-X family of free plugins/extensions has expanded to include three new ones: Button, VAT and Gross, and Math Operation.

We have added functionality so that when you click the “Data” button, all the data will be displayed in an additional window that can be moved around the screen or enlarged to its full width and fill out the form at the same time.

Such a high rating and badge that we can use is a great summary of 2023. We are particularly pleased that Dew-X is perceived as easy of use

Namespaces are entities that bind data, processes and documents, but do not have workflow mechanisms of their own

Some hyperlinks are very long and say nothing about the target. For this reason, in addition to the link field (where only the target address is visible), we have added a plug-in that allows you to place links with an editable label on forms.

When creating or modifying a process definition you should specify from 1 to 3 variables (“Highlighted fields” option) that are worth showing on the tab of a given process instance.

When we send a task to ourselves, we no longer have to go to it from the dashboard. The form will be displayed automatically.

With the increase in the number of functionalities available to administrators from the instance level, it was advisable to concentrate them under one button. This makes the navigation bar more transparent and clearly separates user-available and administrative functions.

The advanced search engine allowed searching for process instances using many parameters. However, there was a need to searching also by user.

Can all users delete tasks (process instances)? No. Only administrators (Admin role) and the owner (Owner) of a given Organization can delete any tasks (process instances).

When we complete our assigned tasks sometimes does not depend on us alone, e.g. we are waiting for some external data or suitable weather, or the issue is postponed by external institutions, etc. If when creating or editing a process definition we take these or other cases into account, we can use the “Retry” functionality.

If there is a reason to inform other people in the organization about the non-completion of a task, use the “Escalate to” option. Timecops (that’s what we call them) can only be people belonging to the organization, both with “inside” and “outside” status.

Nowadays, it is hard to imagine that you can do without mobile devices, especially a phone.In the older workflow systems, mobile applications were not used. At first they were not there yet, and then it seemed that this area was reserved for desktop work. With Dew-X it’s different.

There is sometimes a need for a user who is not involved in the flow of a given case to have the opportunity to familiarize himself with it. That’s what the CC functionality is for. It can be either a person who will not participate in this instance of the process at all, or a person who will be added to it in later stage.

Global tables are a special type of tables. They allow you to create templates of many different tables, which can then be used repeatedly both in a given process and in various other processes. A great advantage of this type of tables is their “wandering” nature – adding the same table on the next steps of a given process allows different participants of the process to fill in the same table. Furthermore, a given table can also be added at a specific activity in a non-editable form to present the data collected in the course of the process.

We planned the release of the EN version for the last quarter of this year and that’s what we did 🙂 From now on, when creating a new account, you can choose English or Polish. If you are already a user of the application, you can change the language at any time in the menu on the left, under the initials or the avatar, using the “Account settings” option.

List of cars, employees, customers, We agree that it is worth being able to include such lists on forms in the document and case workflow processes. Of course, and earlier it was possible using the “Selection list” plugin, which allows you to add a field containing a defined list, from which the user, when filling in the form, selects a value. In many cases, this functionality was sufficient.

Many people ask us if Dew-X can be integrated with other systems. The answer is: YES. Simple integrations can be done with Authorization tokens and Webhooks. The more complex ones, e.g. with financial and accounting systems, mobile applications or CRMs, are possible with the use of API.

Authorization tokens – you can perform actions in Dew-X from external systems and Webhooks that allow you to invoke actions initiated by Dew-X on external systems.

Organizations can now be Public or Private. Private ones cannot be searched, so to join them you must receive an invitation from their member. The decision whether an organization will be public or private is made at the stage of its creation or subsequent edition.

We have implemented a change that allows for the selected activity or activities to predict the possibility of early termination of the process instance by the user

The functionality that allows you to indicate, when creating or editing a process, who is to be the default user of a selected activity.

The possibility of reporting is an important functionality of workflow systems – first of all, it allows you to analyze the data that is collected during the flow. In systems that must be universal and in which users create processes themselves and modify them many times, coming up with reporting mechanisms is a real challenge.

File archive, also known as Document Management System (DMS) or Electronic Document Management (EDM), is most often used to manage contracts, e.g. with customers, suppliers or employees, invoices, protocols, HR documents, call recordings, technical documentation etc.

Permissions are very important issue. Security considerations are obvious, but being aware of permissions also opens up organizational possibilities. Let’s start by describing the roles that appear in Dew-X.

Many processes are not accompanied by documents. Such processes weigh little. 100 MB can therefore be enough for years.

For Dew-X, we chose Google Cloud Region Warsaw.The first technology hub in Central and Eastern Europe for a global provider of public clouds, which was created thanks to the cooperation of Google and the National Cloud.

Instructions for using the Dew-X system can be found in section Knowledge Base available from the main menu of the website