Archiwa Process Management

Less bureaucracy, more food saved

Dew-X won us over with its unique combination of transparency and flexibility. The interface is intuitive to use, but the real value lies in the ability to tailor the system to our own processes, rather than forcing the organization to conform to a rigid tool. Equally important was the company’s own approach to implementation: availability at every stage, a positive collaborative atmosphere, and a team that knows its product inside and out.

02.07.2026Case Studies

Conditional Field Display

Not all form fields need to be visible from the start. In some cases, it makes sense to show additional fields only after a user selects a specific option or enters a particular value in another field.

20.05.2026Functionalities

Namespaces with filter

Namespaces with filter in Dew-X is a plugin that allows you to limit the visible records to those that meet defined criteria. Filters are configured by an administrator in the process definition. As a result, users can only see records that match the configured filter on the form and do not have access to other data stored in the namespace.

16.04.2026Functionalities

KSeF

Dew-X is ready to cooperate with KSeF on the target version of this solution! The integration of Dew-X with KSeF for cost invoices is available in every version of the software, both Pro Bono and PRO business.

08.12.2025Functionalities

Funnel as Kanban in CRM

Sales funnel in the form of a Kanban board, with columns corresponding to stages of the sales process. A great way to visualize sales opportunities.

16.10.2025Functionalities

Dew-X vs. Competitors: Customer Value-Focused Comparison

Often Dew-X users ask us how it differs from its competitors. It is quite awkward for us to give an answer because, for obvious reasons, it might not be objective. Therefore… We asked Perplexity to perform the task of comparing Dew-X to global competitor solutions. The comparison was made from the point of view of the value obtained by the client.

06.05.2025Conception

Tight in the mobile

When the world got to know the first version of Dew-X in 2022, it was only and as much a system for managing the flow of documents and matters. There was one module then. It was easy to fit everything into the mobile application menu at the bottom of the screen.

02.04.2025Functionalities

Orderly processes vs. raising financing

Did you know that the key to getting financing may be the way you manage your business? According to a World Economic Forum report, as much as 80% of global trade requires financing, and well-organized processes increase the chances of obtaining it by as much as 45%. This clearly shows the great importance of transparency […]

22.01.2025Other

Process management is the key to success

According to a McKinsey study, successful organizations are more likely than others to make automation a strategic priority. And research published in Businesswire indicates that automation increases monthly business revenue by $195 billion in the US and £14 billion in the UK.

29.10.2024Other

Finally, you can take a vacation

What to do when someone, for example, goes on vacation? In such a case, the duties of one of the users in the system can be taken over by someone else, in which case a new option, Substitutions, should be used. Substitutions in processes can be set only by the administrator of a given organization, who will find this function in the vertical menu.

16.10.2024Functionalities

Behind-the-scenes of the implementation at Wisła-Płock S.A.

Dew-X has been a key tool for us, which not only improved work efficiency, but also introduced greater transparency and automation of processes related to invoice circulation and payment processing. I am convinced that this implementation has contributed to better financial management of the club and will allow us to achieve our goals even more effectively.

30.09.2024Case Studies

It matters who starts

Starting processes, or more precisely process instances, could be done by any member of the Organization. Generally this makes sense, but as practice has shown, not always. This is because there are situations in which we do not want this to happen.

11.09.2024Functionalities

Peeping isn’t a bad thing :)

The possibility to preview documents added to the process on a step-by-step basis was one of the most awaited features by users. Until now, only the main document, such as an invoice or a letter in the mailroom process, was visible in the interface, while the others could be viewed only after they were downloaded to a computer disk or phone.

30.08.2024Functionalities

Whistleblower protection

The Law on the Protection of Whistleblowers (Whistleblower Protection Directive), as it is referred to, covers every department and area of a company with more than 50 employees. The Dew-X team, as always going against the grain, decided to give you a tool for whistleblowers completely free of charge.

14.08.2024Case Studies

History Written by Process. FileNet

Not knowing a solution from Costa Mesa, California and dealing with business processes is like being interested in history and not knowing who Napoleon was. The first actually successful and disseminated workflow tool. The forefather of “paperless,” the messiah of the process world. The system-legend. FileNet.

26.07.2024Conception

PRO business (SaaS)

PRO business (On premises), i.e. Dew-X installed in customers’ infrastructure, has been a service available for a long time. In specific cases, this separate “client” server was leased by us from a third-party provider, and then, together with Dew-X made available to the client – in this sense it was Software as a Service. This time, however, we intend to offer the PRO business service on the main installation as well, the same one used for the free Pro bono version.

09.07.2024Conception

Admin, help!

We sometimes get questions from users that we either don’t know the answer to or can’t answer. In such cases, we direct this person to Admin. And here comes the hard part – because it happens that this user does not know who is the owner or administrator in the organization.

26.06.2024Functionalities

Which workflow system should I choose?

This difficult question is faced by many people who are assigned the task of finding a workflow system for their company. Let’s start with what a workflow system is – it is an IT tool that supports the flow of tasks between successive process participants in an orderly and automated manner.

19.06.2024Case Studies

Types of workflow systems. Which one to implement in your company?

The criteria for segmenting the workflow systems available on the market can be many. In this article you will find some of the perspectives. You will also learn how to implement workflow in your company.

22.05.2024Conception

5 business benefits of implementing a workflow system in your company

Why implement a workflow system at all? The list of benefits is very long and depends on the specifics of each organization. In almost every one, however, you can talk about these five basic reasons.

02.05.2024Conception

New kids in the family

From now on, the Dew-X family of free plugins/extensions has expanded to include three new ones: Button, VAT and Gross, and Math Operation.

12.03.2024Functionalities

Data preview

We have added functionality so that when you click the “Data” button, all the data will be displayed in an additional window that can be moved around the screen or enlarged to its full width and fill out the form at the same time.

05.03.2024Functionalities

Best value

Dew-X has received the Best value badge and overall rating of 4.9 on probably the best IT system evaluation platform

25.01.2024Conception

Easy of Use

Such a high rating and badge that we can use is a great summary of 2023. We are particularly pleased that Dew-X is perceived as easy of use

25.01.2024Functionalities

Workflow System – In which industry can it find application?

It is commonly believed that if something is for everything, it is for nothing. On one hand, there is a lot of truth in this, but on the other hand, this wisdom is often overused.

08.01.2024Case Studies

Electronic document workflow – for whom and what is it?

How to assess whether a company is ready for electronic document workflow? There are several issues worth analyzing.

03.01.2024Conception

Most important information without going into details

When creating or modifying a process definition you should specify from 1 to 3 variables (“Highlighted fields” option) that are worth showing on the tab of a given process instance.

22.09.2023Functionalities

A few clicks less!

When we send a task to ourselves, we no longer have to go to it from the dashboard. The form will be displayed automatically.

05.09.2023Functionalities

There is also something for administrators

With the increase in the number of functionalities available to administrators from the instance level, it was advisable to concentrate them under one button. This makes the navigation bar more transparent and clearly separates user-available and administrative functions.

10.08.2023Functionalities

Searching by users

The advanced search engine allowed searching for process instances using many parameters. However, there was a need to searching also by user.

18.07.2023Case Studies

How to limit the visibility of Users in the Organization?

When we want to utilize the Dew-X system, for example, to handle error reports, even if the individuals we invited to use it are external to the Organization, they can see the complete list of its members internally when sending a task. This behavior of the system is correct, although not always desired.

27.06.2023Case Studies

Deleting tasks

Can all users delete tasks (process instances)? No. Only administrators (Admin role) and the owner (Owner) of a given Organization can delete any tasks (process instances).

23.05.2023Case Studies

Searcher – a new role in Dew-X

Several clients reported to us the need to enable selected users to search among all process instances, not just those in which the searcher participated. We decided to remedy this by introducing a new role: searcher (Search)

11.05.2023Case Studies

Some deserve another chance

When we complete our assigned tasks sometimes does not depend on us alone, e.g. we are waiting for some external data or suitable weather, or the issue is postponed by external institutions, etc. If when creating or editing a process definition we take these or other cases into account, we can use the “Retry” functionality.

27.04.2023Functionalities

Escalations

If there is a reason to inform other people in the organization about the non-completion of a task, use the “Escalate to” option. Timecops (that’s what we call them) can only be people belonging to the organization, both with “inside” and “outside” status.

20.04.2023Functionalities

CC (Carbon Copy)

There is sometimes a need for a user who is not involved in the flow of a given case to have the opportunity to familiarize himself with it. That’s what the CC functionality is for. It can be either a person who will not participate in this instance of the process at all, or a person who will be added to it in later stage.

07.03.2023Functionalities

Organizational structure

When, for various reasons, we want to limit the visibility of certain processes for some users, e.g. related to strategy, HR, complaints, investments, marketing, etc., reflecting the structure would be very useful. In such a situation, the best solution will be to use “organizations” as company departments or task areas.

23.02.2023Case Studies

Purchasing process in a restaurant chain

During our implementation of a purchasing process in a restaurant chain, the question arose as to why Global Tables are not used in the available process templates? We agree that both Global Tables and Dictionaries would be very useful in them. Especially in the definitions of the invoice workflow process or purchase requests. So why were neither Global Tables nor Dictionaries used there? The reason is very simple.

20.02.2023Case Studies

Workflow

A workflow consists of an orchestrated and repeatable pattern of activity, enabled by the systematic organization of resources into processes that transform materials, provide services, or process information. It can be depicted as a sequence of operations, the work of a person or group, the work of an organization of staff, or one or more simple or complex mechanisms.

16.01.2023Definitions

Acceptance system – decision system

Workflow systems are in fact decision support tools. The workflow itself seems to make no sense. It’s like running around a construction site with empty wheelbarrows. It gains it only when we think about it through the prism of measurable effects. In a broad sense it can be organizational or cost optimization, but in the strict sense it is a set of actions accompanied by decision making.

15.12.2022Conception

Virtual offices

Virtual offices, external mailing offices and coworking are great solutions. They allow to outsource correspondence handling.

17.11.2022Case Studies

Workflow

BPM

Document Workflow

Process Management

Business Processes

Process Optimization

BPMS

DMS

Document Archive

Document Management

Project Management

PM

Kanban

Task Management

CRM

Customer Relationship Management

Time tracking

Time Tracker

Digital Transformation

Low-code

No-code