Archiwa Document workflow

Tight in the mobile

When the world got to know the first version of Dew-X in 2022, it was only and as much a system for managing the flow of documents and matters. There was one module then. It was easy to fit everything into the mobile application menu at the bottom of the screen.

02.04.2025Functionalities

Orderly processes vs. raising financing

Did you know that the key to getting financing may be the way you manage your business? According to a World Economic Forum report, as much as 80% of global trade requires financing, and well-organized processes increase the chances of obtaining it by as much as 45%. This clearly shows the great importance of transparency […]

22.01.2025Other

Who is on debit and who has credit?

The Debit/Credit plugin is another of the plugins that you can place on forms. Allows tabular presentation of financial transactions recorded in accounting accounts.

14.11.2024Functionalities

Process management is the key to success

According to a McKinsey study, successful organizations are more likely than others to make automation a strategic priority. And research published in Businesswire indicates that automation increases monthly business revenue by $195 billion in the US and £14 billion in the UK.

29.10.2024Other

Finally, you can take a vacation

What to do when someone, for example, goes on vacation? In such a case, the duties of one of the users in the system can be taken over by someone else, in which case a new option, Substitutions, should be used. Substitutions in processes can be set only by the administrator of a given organization, who will find this function in the vertical menu.

16.10.2024Functionalities

Behind-the-scenes of the implementation at Wisła-Płock S.A.

Dew-X has been a key tool for us, which not only improved work efficiency, but also introduced greater transparency and automation of processes related to invoice circulation and payment processing. I am convinced that this implementation has contributed to better financial management of the club and will allow us to achieve our goals even more effectively.

30.09.2024Case Studies

It matters who starts

Starting processes, or more precisely process instances, could be done by any member of the Organization. Generally this makes sense, but as practice has shown, not always. This is because there are situations in which we do not want this to happen.

11.09.2024Functionalities

Peeping isn’t a bad thing :)

The possibility to preview documents added to the process on a step-by-step basis was one of the most awaited features by users. Until now, only the main document, such as an invoice or a letter in the mailroom process, was visible in the interface, while the others could be viewed only after they were downloaded to a computer disk or phone.

30.08.2024Functionalities

Whistleblower protection

The Law on the Protection of Whistleblowers (Whistleblower Protection Directive), as it is referred to, covers every department and area of a company with more than 50 employees. The Dew-X team, as always going against the grain, decided to give you a tool for whistleblowers completely free of charge.

14.08.2024Case Studies

History Written by Process. FileNet

Not knowing a solution from Costa Mesa, California and dealing with business processes is like being interested in history and not knowing who Napoleon was. The first actually successful and disseminated workflow tool. The forefather of “paperless,” the messiah of the process world. The system-legend. FileNet.

26.07.2024Conception

PRO business (SaaS)

PRO business (On premises), i.e. Dew-X installed in customers’ infrastructure, has been a service available for a long time. In specific cases, this separate “client” server was leased by us from a third-party provider, and then, together with Dew-X made available to the client – in this sense it was Software as a Service. This time, however, we intend to offer the PRO business service on the main installation as well, the same one used for the free Pro bono version.

09.07.2024Conception

Which workflow system should I choose?

This difficult question is faced by many people who are assigned the task of finding a workflow system for their company. Let’s start with what a workflow system is – it is an IT tool that supports the flow of tasks between successive process participants in an orderly and automated manner.

19.06.2024Case Studies

Conditional process control

Conditional control allows us to build alternative flow paths through which the task will flow depending on the fulfillment or non-fulfillment of specific criteria. Thus, we can say that conditional processes contain decision logic, based on which the process behaves in a certain way.

12.06.2024Case Studies

Conditional control

Conditional control allows us to build alternative flow paths through which the task will flow depending on the fulfillment or non-fulfillment of specific criteria. Thus, we can say that conditional processes contain decision logic, based on which the process behaves in a certain way.

23.04.2024Definitions

New kids in the family

From now on, the Dew-X family of free plugins/extensions has expanded to include three new ones: Button, VAT and Gross, and Math Operation.

12.03.2024Functionalities

Data preview

We have added functionality so that when you click the “Data” button, all the data will be displayed in an additional window that can be moved around the screen or enlarged to its full width and fill out the form at the same time.

05.03.2024Functionalities

How to implement BPMS?

If you are convinced that your organization needs a worklfow system, it is time to act. There are at least a few ways. Here we will address two of them.

26.02.2024Case Studies

How to implement a workflow system?

If you are convinced that your organization needs a worklfow system, it is time to act. There are at least a few ways. Here we will address two of them.

20.02.2024Case Studies

Best value

Dew-X has received the Best value badge and overall rating of 4.9 on probably the best IT system evaluation platform

25.01.2024Conception

Easy of Use

Such a high rating and badge that we can use is a great summary of 2023. We are particularly pleased that Dew-X is perceived as easy of use

25.01.2024Functionalities

Workflow System – In which industry can it find application?

It is commonly believed that if something is for everything, it is for nothing. On one hand, there is a lot of truth in this, but on the other hand, this wisdom is often overused.

08.01.2024Case Studies

Electronic document workflow – for whom and what is it?

How to assess whether a company is ready for electronic document workflow? There are several issues worth analyzing.

03.01.2024Conception

Friendly links

Some hyperlinks are very long and say nothing about the target. For this reason, in addition to the link field (where only the target address is visible), we have added a plug-in that allows you to place links with an editable label on forms.

04.12.2023Functionalities

Electronic document workflow

Processes can take place in an analogue way, but when we talk about workflow today, software usually comes to mind, called: workflow management system (WfMS or WFMS) or business process management system (BPMS).

18.09.2023Definitions

A few clicks less!

When we send a task to ourselves, we no longer have to go to it from the dashboard. The form will be displayed automatically.

05.09.2023Functionalities

Invoice workflow

Invoice workflow is one of the most popular business processes implemented during the implementation of workflow systems. It occurs in almost every organization.

26.07.2023Definitions

Some deserve another chance

When we complete our assigned tasks sometimes does not depend on us alone, e.g. we are waiting for some external data or suitable weather, or the issue is postponed by external institutions, etc. If when creating or editing a process definition we take these or other cases into account, we can use the “Retry” functionality.

27.04.2023Functionalities

Escalations

If there is a reason to inform other people in the organization about the non-completion of a task, use the “Escalate to” option. Timecops (that’s what we call them) can only be people belonging to the organization, both with “inside” and “outside” status.

20.04.2023Functionalities

Parallel activities

What to do when many different activities should be performed at the same time by several different departments/people? For example, payment and accounting at an external accounting office should be done in parallel. There are at least two ways to achieve this goal.

14.04.2023Case Studies

Mobile application

Nowadays, it is hard to imagine that you can do without mobile devices, especially a phone.In the older workflow systems, mobile applications were not used. At first they were not there yet, and then it seemed that this area was reserved for desktop work. With Dew-X it’s different.

17.03.2023Functionalities

CC (Carbon Copy)

There is sometimes a need for a user who is not involved in the flow of a given case to have the opportunity to familiarize himself with it. That’s what the CC functionality is for. It can be either a person who will not participate in this instance of the process at all, or a person who will be added to it in later stage.

07.03.2023Functionalities

What is the difference between the free and professional version?

The free version of Dew-X has everything you need to use workflow without charge. However, we also have a amazing professional version. Possible to install on their own servers.

27.02.2023Conception

Purchasing process in a restaurant chain

During our implementation of a purchasing process in a restaurant chain, the question arose as to why Global Tables are not used in the available process templates? We agree that both Global Tables and Dictionaries would be very useful in them. Especially in the definitions of the invoice workflow process or purchase requests. So why were neither Global Tables nor Dictionaries used there? The reason is very simple.

20.02.2023Case Studies

Workflow

A workflow consists of an orchestrated and repeatable pattern of activity, enabled by the systematic organization of resources into processes that transform materials, provide services, or process information. It can be depicted as a sequence of operations, the work of a person or group, the work of an organization of staff, or one or more simple or complex mechanisms.

16.01.2023Definitions

Acceptance system – decision system

Workflow systems are in fact decision support tools. The workflow itself seems to make no sense. It’s like running around a construction site with empty wheelbarrows. It gains it only when we think about it through the prism of measurable effects. In a broad sense it can be organizational or cost optimization, but in the strict sense it is a set of actions accompanied by decision making.

15.12.2022Conception

Virtual offices

Virtual offices, external mailing offices and coworking are great solutions. They allow to outsource correspondence handling.

17.11.2022Case Studies

EN/PL

We planned the release of the EN version for the last quarter of this year and that’s what we did 🙂 From now on, when creating a new account, you can choose English or Polish. If you are already a user of the application, you can change the language at any time in the menu on the left, under the initials or the avatar, using the “Account settings” option.

04.11.2022Functionalities

GFKM Business School

At the invitation of GFKM of the Gdańsk Foundation for Management Development, a webinar about Dew-X will take place on October 11, 2022 at 12:00.

06.10.2022Conception

Dictionaries

List of cars, employees, customers, We agree that it is worth being able to include such lists on forms in the document and case workflow processes. Of course, and earlier it was possible using the “Selection list” plugin, which allows you to add a field containing a defined list, from which the user, when filling in the form, selects a value. In many cases, this functionality was sufficient.

03.10.2022Functionalities

API

Many people ask us if Dew-X can be integrated with other systems. The answer is: YES. Simple integrations can be done with Authorization tokens and Webhooks. The more complex ones, e.g. with financial and accounting systems, mobile applications or CRMs, are possible with the use of API.

20.07.2022Functionalities

Workflow

BPM

Document Workflow

Process Management

Business Processes

Process Optimization

BPMS

DMS

Document Archive

Document Management

Project Management

PM

Kanban

Task Management

Digital Transformation

Low-code

No-code