Document Management System (DMS) is software that allows you to manage documents.

DMS is also known as File archive, Electronic Archives or Electronic Document Management (EDM).

This IT tools have multiple applications, e.g.:

  • registering, assigning attributes, classifying
  • version controlling
  • access management
  • searching
  • viewing

DMS is most often used to manage contracts, e.g. with customers, suppliers or employees, invoices, protocols, HR documents, call recordings, technical documentation etc.

DMSs are the predecessors of workflow systems (BPMS). Nowadays, they are integrated with them or DMS and BPMS functionalities/modules appear in one common tool.

See also