Optical Character Recognition (OCR)

Optical character recognition or optical character reader (OCR) is the electronic or mechanical conversion of images of typed, handwritten or printed text into machine-encoded text, whether from a scanned document, a photo of a document, a scene-photo (for example the text on signs and billboards in a landscape photo) or from subtitle text superimposed on an image Source: Wikipedia Some document flow processes are initiated by the appearance of a document. Classic examples of such processes are: the office of incoming letters and the flow of invoices, but the document may (but does not have to) also begin with complaints, vacation requests or the flow/processing of contracts. In this case, when creating a process in the Dew-X system creator/builder, select the „The process starts with adding a file” option. You can read more about creating processes here When running this type of process, the user will be asked to add a file each time. If it is a PDF or one of the supported image files, the image of that document will be displayed in the form window on the left OCR w systemie obiegu dokumentów i spraw workflow Dew-X Some of the files attached in this way already have a text layer hidden under the image of the document, e.g. invoices generated to PDF directly by the invoicing program. By selecting a text fragment with the cursor, you can copy it, as it is done e.g. in the content of e-mails or MS Word files. Some, however, will be only images. In such a case (and only if you need it) press the icon: OCR w systemie obiegu dokumentów i spraw workflow Dew-X Then wait for the content to be read. After a while, you will be able to copy text fragments directly from the document OCR w systemie obiegu dokumentów i spraw workflow Dew-X and paste it into the form fields. In the above example, copying the tax identification number and pasting it into the CSO plug-in field will allow you to download the invoice issuer’s data and automatically fill in the form fields such as name, address, zip code and city. Of course, you can copy a lot more, even the content of the attached contract. Note: Image files subjected to the OCR process will be converted to PDF format.